Open Positions

Position Title: Office & Operations Manager

Reports To: President & CEO
Location: On-site, Hoover Presidential Foundation
Status: Full-Time, Exempt

About the Hoover Presidential Foundation

The Hoover Presidential Foundation is a non-profit organization dedicated to promoting the legacy and ideals of President Herbert Hoover. Our mission is to inspire individuals to achieve their full potential by fostering the values of leadership, humanitarianism, and public service exemplified by President Hoover. We preserve and share the history and vision of this remarkable leader while working to make a lasting, positive impact on society.

Position Overview

The Office & Operations Coordinator plays a key role in ensuring the efficient, professional, and welcoming operation of the Foundation’s daily activities. This role provides essential administrative and operational support to the President & CEO and the broader team, while managing donor data, coordinating office logistics, and supporting internal projects.

This position combines three core areas of responsibility:

  • Office Administration & Operations (40%)
  • Donor Database & Stewardship Support (30%)
  • Executive Assistance to the CEO (30%)

Primary Responsibilities

Office Administration & Operations (40%)

  • Serve as the first point of contact for guests, callers, and vendors, ensuring a warm and professional welcome.
  • Oversee day-to-day office functions to maintain an organized, efficient, and well-supplied work environment.
  • Manage relationships with vendors and coordinate basic IT support as liaison to Iowa Solutions.
  • Support logistics for meetings, internal projects, and process improvements.
  • Create visual reports, event materials, or internal updates using tools such as Canva.

Donor Database & Stewardship (30%)

  • Process contributions and generate timely, accurate acknowledgment letters.
  • Maintain the integrity of donor records and data within DonorPerfect.
  • Produce donor reports and mailing lists to support leadership, development, and board communications.
  • Support donor engagement activities and periodic data cleanup projects.

Executive Support to the CEO (30%)

  • Manage the CEO’s calendar, including scheduling meetings and coordinating logistics.
  • Organize materials for board and committee meetings (three board meetings annually).
  • Draft and format correspondence, agendas, meeting notes, and reports.
  • Provide support for strategic initiatives and time-sensitive projects at the executive level.

Qualifications

Required:

  • Prior experience in office management, executive assistance, or nonprofit administration.
  • Demonstrated ability to maintain confidentiality and handle sensitive information.
  • Experience interacting with the public in a professional setting.
  • Strong organizational skills and ability to manage multiple priorities with accuracy.
  • Familiarity with CRM systems (DonorPerfect preferred).
  • Proficiency in Microsoft Office Suite; Canva or similar design tools a plus.
  • Proactive mindset with a collaborative, service-oriented approach.
  • Strong written and verbal communication skills.
  • Willingness and availability to support occasional evening or weekend events.

Preferred:

  • Experience in a nonprofit or donor-supported environment.
  • Familiarity with board governance processes or donor stewardship practices.

Benefits:

  • Salary Range: $48,000-$55,000
  • 401(k) with employer match
  • Health Insurance
  • Dental Insurance
  • Paid Time Off (Sick and Vacation)
  • 10 Paid Holidays
  • Flex Reimbursement Plan

Application Process: Please submit your Resume to Greta Bierman at gbierman@hooverpf.org. The position is open until it is filled.